¿Necesitas mover material de feria, stand o producción audiovisual? Especialistas en logística para ferias y eventos B2B con experiencia en IFEMA, Fira Barcelona, FYCMA, Feria Valencia, FIBES y recintos europeos (Messe Frankfurt, Excel London, Paris Nord Villepinte). Cuaderno ATA, almacenamiento bonded entre ediciones y semirremolques con suspensión neumática para AV sensible.
Specialists in the transportation of goods for events, guaranteeing the best performance in the transfer of audiovisual material for musical, theatrical tours and events of all kinds.
Organizing a fair, conference or concert requires logistics partners who understand the critical importance of punctuality. As a freight transport company, we assume the total commitment that your stand material, sound equipment or stages arrive in perfect condition and in the exact time window.
What kind of events do we cover?
In which areas do we provide our services?
Mainly in Spain and in the European Community, on land routes. If you tell me the city of pickup + city of the event + deadline/date, I will tell you the most appropriate operation (urgent van, tauliner, truck with hatch, etc.).
Do you need an agency specialized in transportation for events?
Do you want to have a collaborator for personalized solutions?
Would you like your merchandise to fly wherever you need it?
At Transvolando we offer a service of transportation of works of art: museums, exhibitions, for event organization agencies, artist management companies, advertising and communication...
Delegating logistics to professionals makes the difference in the final result. Our event loading service is backed by a team focused on continuous improvement, ensuring that even the most fragile or bulky items are handled, lashed and moved with the utmost rigor.
We understand the stress of coordinating a large set-up and the need for honest communication. For this reason, our cargo transportation service is planned with total transparency, adapting the routes and the type of vehicle to the demands of your exhibition, offering you:
For our express road transport service, we operate throughout Spain – whether for event transport in Tarragona or event transport in Barcelona – with the exception of the Canary Islands and the Balearic Islands. We have the necessary infrastructure to guarantee reliable express transport across the whole of Spain. Where the service requires it, we work with highly trusted partners.
We are a specialized team to transport materials, equipment and structures (stands, scenery, sound/lighting, furniture, promotional material, etc.) to the event venue and/or back to the warehouse, with prior planning, schedule coordination and incident control so that everything arrives on time and in perfect condition.
The key to success in any live production lies in millimetric logistical planning. We specialize in transporting events, guaranteeing maximum operational security so that audiovisual equipment, sets and promotional material are ready to go into action without setbacks.
We know that each festival, tour or corporate fair has unique requirements. For this reason, we design a completely customized event transportation service, analyzing your needs with empathy and flexibility to resolve any challenge or last-minute change.
Depending on the operation, you can work with a tauliner, a truck with a tailgate and vans for urgent or last-minute material, among others, depending on the type of load and access to the premises.
Como referencia orientativa: stand modular 50 m² (≈45 m³, 4-5 t) Madrid-Frankfurt en mega-trailer directo ronda 2.800-3.400 € + IVA ida. Incluye recogida con horario coordinado en planta o almacén, documentación CMR y cuaderno ATA si vuelve a España al cierre de feria. Tiempo de tránsito 3-4 días. Si tu feria es Messe Frankfurt (Mobility, Light + Building, Texcare, Frankfurt Book Fair, etc.) tenemos protocolos de acceso ya establecidos y franjas pre-validadas con seguridad del recinto. Mándanos m³ del stand desmontado, fecha de montaje y código de stand: presupuesto cerrado en menos de 2 horas laborales.
Sí, lo coordinamos como parte del servicio integral. Gestionamos: franja de descarga con el organizador (IFEMA Operaciones, Fira BCN Logística, Messe Frankfurt Verkehrsleitung), permiso de acceso del vehículo y conductor, circular de tráfico interno del recinto y descarga con grúa o transpaleta según necesidad. Si tu stand requiere acceso fuera de horario estándar (madrugada, fin de semana), gestionamos sobrecoste de operador del recinto. Si tu material es AV sensible (pantallas LED, equipos rigging), usamos semirremolques con suspensión neumática y descenso suave para evitar daños mecánicos.
Es habitual en sectores como tecnología, retail premium o industrial: 3-4 ferias europeas en 6 semanas. Lo resolvemos con ruta tour pre-planificada: estudiamos calendario y geografía, planificamos pernoctas, tiempos de conducción según AETR, almacenamiento intermedio si hay gap entre ferias y desplazamientos óptimos. Para Europa fuera de UE (UK post-Brexit, Suiza), usamos ATA notebook que evita pagar aranceles en cada paso fronterizo. Nuestros almacenes bonded de Madrid y Frankfurt sirven como hub seguro entre ferias consecutivas (climatización, seguro de almacenamiento incluido).
A modular stand of approximately 24 cubic meters on 4 to 6 Euro pallets costs €2,200 to €3,400 round trip, including:
Shared groupages reduce the cost by approximately 30% compared to dedicated direct loads.
The ATA notebook is an international customs document that allows for the temporary duty-free importation of professional equipment for up to 12 months. You need it when you send:
ATA carnets are issued by the national chambers of commerce (Madrid Chamber, London Chamber) and are presented to customs upon entry and exit. Cost: £160–£280 plus a deposit of 40% of the declared value (refundable on return). Without a notebook, the equipment is considered a definitive import and accrues tariffs + VAT.
Reservation deadlines by fair category:
For dedicated direct loads we accept reservations up to 48 hours before pickup, subject to vehicle availability.
Common Spanish destinations with already established access protocols:
Our team knows the access windows, marshalling regulations and the requirements of the official logistics operator of each venue.
Yes. Our air suspension fleet includes single-level Megatrailer units with continuous vibration and shock monitoring greater than 1.5 G — suitable for:
Optional air conditioning between 18°C and 24°C throughout the journey. Surcharge on standard tautliner: approximately 20%.
Yes. Our bonded warehouses in Madrid (San Fernando de Henares) and Bilbao (Polígono Asuarán) offer:
We ship your stand directly from the warehouse to the next venue without you having to manage return movements between events — saving up to 35% on multi-fair campaigns of 4 or more events per year.
Entrust your shipments to our team of experts. Your event deserves impeccable logistics. Tell us the dates and the material to transport, and we will take care of everything. Budget without obligation. Start saving time and money now!
B2B freight from Spain across Europe. Network of vetted carriers, single account manager and CMR cover up to 150,000 euros. Quote in 2 business hours.
