Transport for events
Do you need to transport cargo for your next event? Look no further!
At Transvolando, We are logistics specialists for events of all types and sizes.
We have a large fleet of modern vehicles adapted to all needs, from vans to trailers with ramps and tail lifts.
Transportation and logistics service for company events
What is Freight Transportation for events?
Specialists in the transportation of goods for events, guaranteeing the best performance in the transfer of audiovisual material for musical, theatrical tours and events of all kinds.
Organizing a fair, conference or concert requires logistics partners who understand the critical importance of punctuality. As a freight transport company, we assume the total commitment that your stand material, sound equipment or stages arrive in perfect condition and in the exact time window.
Benefits of transportation for events
- Proven experience: We have been transporting all types of events for years: music, theaters, cinema, television, radio, sports, fairs, exhibitions...
- Versatile fleet: We adapt to your needs with a wide range of vehicles.
- Tailored service: We offer personalized solutions for agencies, event organizers and companies in the sector.
- Specialized transportation: We are experts in the transportation of audiovisual material for musical tours and concerts.
- Secure storage: We have facilities to store your goods safely, for both short and long periods.
What kind of events do we cover?
- Trade fairs and stand assembly
- Concerts and shows
- Exhibitions
- Conferences and congresses
- Other large-scale events.
In which areas do we provide our services?
Mainly in Spain and in the European Community, on land routes. If you tell me the city of pickup + city of the event + deadline/date, I will tell you the most appropriate operation (urgent van, tauliner, truck with hatch, etc.).
Do you need an agency specialized in transportation for events?
Do you want to have a collaborator for personalized solutions?
Would you like your merchandise to fly wherever you need it?
At Transvolando we offer a service of transportation of works of art: museums, exhibitions, for event organization agencies, artist management companies, advertising and communication...
Why choose Transvolando for the logistical transportation of your event?
Delegating logistics to professionals makes the difference in the final result. Our event loading service is backed by a team focused on continuous improvement, ensuring that even the most fragile or bulky items are handled, lashed and moved with the utmost rigor.
We understand the stress of coordinating a large set-up and the need for honest communication. For this reason, our cargo transportation service is planned with total transparency, adapting the routes and the type of vehicle to the demands of your exhibition, offering you:
- Experience: We have extensive experience in transporting goods for events of all types.
- Personalisation: We offer a completely personalized service that adapts to the specific needs of each event.
- Trust: Your merchandise will be in good hands with our experienced and professional team.
- Efficiency: We will ensure that your merchandise arrives on time and in perfect condition.
- Peace of mind: We offer a full service so you can focus on what matters most: making your event a success!
Transportation for advertising and communication companies.
For our express road transport service, we operate throughout Spain – whether for event transport in Tarragona or event transport in Barcelona – with the exception of the Canary Islands and the Balearic Islands. We have the necessary infrastructure to guarantee reliable express transport across the whole of Spain. Where the service requires it, we work with highly trusted partners.
We are a specialized team to transport materials, equipment and structures (stands, scenery, sound/lighting, furniture, promotional material, etc.) to the event venue and/or back to the warehouse, with prior planning, schedule coordination and incident control so that everything arrives on time and in perfect condition.
The key to success in any live production lies in millimetric logistical planning. We specialize in transporting events, guaranteeing maximum operational security so that audiovisual equipment, sets and promotional material are ready to go into action without setbacks.
We know that each festival, tour or corporate fair has unique requirements. For this reason, we design a completely customized event transportation service, analyzing your needs with empathy and flexibility to resolve any challenge or last-minute change.
Depending on the operation, you can work with a tauliner, a truck with a tailgate and vans for urgent or last-minute material, among others, depending on the type of load and access to the premises.
Frequently Asked Questions About Event Transportation
How much does it cost to send a trade fair stand from London to IFEMA Madrid?
A modular stand of approximately 24 cubic meters on 4 to 6 Euro pallets costs €2,200 to €3,400 round trip, including:
- Pick-up at your stand-builder's workshop in Greater London
- Customs clearance with ATA carnet (temporary import)
- Delivery to the IFEMA Madrid loading dock coordinated with the official logistics operator of the venue
- Storage in our Madrid warehouse during the event
- Return after the fair to the original UK address
Shared groupages reduce the cost by approximately 30% compared to dedicated direct loads.
What is an ATA notebook and when do I need it for trade fair material?
The ATA notebook is an international customs document that allows for the temporary duty-free importation of professional equipment for up to 12 months. You need it when you send:
- Stands, displays and audiovisual equipment at a Spanish or British fair
- Demo team for product launches
- Sample product for display (must be returned)
ATA carnets are issued by the national chambers of commerce (Madrid Chamber, London Chamber) and are presented to customs upon entry and exit. Cost: £160–£280 plus a deposit of 40% of the declared value (refundable on return). Without a notebook, the equipment is considered a definitive import and accrues tariffs + VAT.
How far in advance should I reserve transport for large Spanish or British fairs?
Reservation deadlines by fair category:
- Tier 1 Fairs (Mobile World Congress Barcelona, FITUR Madrid, Genera IFEMA, NEC Birmingham): book 3–4 weeks before the build-up
- Tier 2 Fairs (Hispack, Smart City Expo, ExCeL London exhibitions): 2–3 weeks
- Regional Tier 3 Events (FIBES Sevilla, Bilbao Exhibition Centre, SEC Glasgow): 1–2 weeks
For dedicated direct loads we accept reservations up to 48 hours before pickup, subject to vehicle availability.
Which Spanish fairgrounds do you attend on a recurring basis?
Common Spanish destinations with already established access protocols:
- IFEMA Madrid — FITUR, Genera, ARCO, MOTORTEC, SIMA, Aula
- Fira Barcelona Gran Via — Mobile World Congress, ISE, Smart City Expo, In(3)dustry
- Fira Barcelona Montjuïc — Hispack, Liber, Boat Show
- FIBES Seville — National conferences and AV broadcast events
- Bilbao Exhibition Center (BEC) — industrial machinery, BIEMH
- Valencia Fair — Cevisama, Iberflora, Habitat Valencia
- Zaragoza Fair — automotive components, Smopyc
- Malaga Congress Palace — corporate events
Our team knows the access windows, marshalling regulations and the requirements of the official logistics operator of each venue.
Do you have air suspension semi-trailers for sensitive AV, screens or LED panels?
Yes. Our air suspension fleet includes single-level Megatrailer units with continuous vibration and shock monitoring greater than 1.5 G — suitable for:
- LED video panels (panels, controllers)
- Broadcast and optical cameras
- Server racks and IT infrastructure
- stage lighting equipment
- Custom AV displays and 3D printed prototypes
Optional air conditioning between 18°C and 24°C throughout the journey. Surcharge on standard tautliner: approximately 20%.
Do you offer storage between consecutive shows?
Yes. Our bonded warehouses in Madrid (San Fernando de Henares) and Bilbao (Polígono Asuarán) offer:
- Storage per pallet: €18–€25 per pallet per week
- Storage per box: €35–€50 per box per week
- 24/7 surveillance with alarm and CCTV
- Bonded customs regime (temporary import suspended, without accrual of tariffs)
- Insurance: €100,000 standard, expandable
We ship your stand directly from the warehouse to the next venue without you having to manage return movements between events — saving up to 35% on multi-fair campaigns of 4 or more events per year.
Your logistics company for events
Entrust your shipments to our team of experts. Your event deserves impeccable logistics. Tell us the dates and the material to transport, and we will take care of everything. Budget without obligation. Start saving time and money now!